FINANCE & TRADE
Objective
To provide financial management and book-keeping services for the Office
This Unit will perform the following activities:-
Salaries
(i) Prepare payment for salaries including statutory deductions;
(ii) Manage payroll;
(iii) Prepare pension papers; and
(iv) Maintain records.
Cash Office
(i) Submit voucher list to the Treasury;
(ii) Collect all cheques from Treasury;
(iii) Bank cash and cheques;
(iv) Prepare monthly flash report;
(v) Pay cash/cheques to employees/customers (service Provider);
(vi) Batch paid vouchers;
(vii) Maintain cash book;
(viii) Record/ reconcile all imprest issued; and
(ix) Prepare and effect all payments.
Revenue
(i) Collect all revenues;
(ii) Manage the revenue according to regulations and guidelines; and
(iii) Bank reconciliation.
Pension
(i) Prepare pension papers; and
(ii) Maintain pension records.
Budget
(i) Prepare budget; and
(ii) Monitor allocations and expenditure;
(iii) Prepare Final Accounts and other Financial Statements.
Pre – Audit/Examination
(i) Scrutinize documentation to support vouchers, including authorization according to regulations;
(ii) Carry out pre-audits to ensure adherence to the relevant acts, regulations, circulars etc; and
(iii) Reply all Audit queries raised during the previous financial year.
This Unit will be led by a Chief Accountant.
